Guides: printed tables to Excel on iPhone

The tables people still retype by hand — from the loading dock to the back office — and how to get each one into a spreadsheet without typing it.

Every guide follows the same idea: photograph the printed table, let QuickScan read it on the iPhone, check the highlighted cells, and export an Excel or CSV file. What changes from document to document is what to watch for: codes that must keep their zeros, prices with decimal commas, times that must stay as printed, handwritten notes that need a human eye. Each guide says plainly what works and what doesn't.

Warehouse and inventory

• PDF to Excel on iPhoneTurn the tables in a PDF, such as a bank statement or invoice, into an Excel or CSV file on your iPhone. The PDF is read on the device, never uploaded.
• Supplier price list to ExcelPhotograph a supplier's printed price list or open a PDF one, and get an Excel sheet you can sort, compare and update, on your iPhone.
• Delivery note or packing list to ExcelTurn the line items on a delivery note or packing list into Excel rows at the dock, offline, then check them against the order.
• Printed stock list to ExcelTurn a printed stock report or inventory list into Excel on your iPhone, keep SKU codes intact, and know when a hand-filled count sheet won't read.

Catering and hospitality

• Invoice line items to ExcelTurn the line items of an invoice, on paper or as a PDF, into Excel or CSV rows on your iPhone, without uploading it, and check the totals.
• Supplier price list to ExcelPhotograph a supplier's printed price list or open a PDF one, and get an Excel sheet you can sort, compare and update, on your iPhone.
• Delivery note or packing list to ExcelTurn the line items on a delivery note or packing list into Excel rows at the dock, offline, then check them against the order.

Transport and logistics

• Delivery note or packing list to ExcelTurn the line items on a delivery note or packing list into Excel rows at the dock, offline, then check them against the order.
• Printed timetable to ExcelTurn a printed bus, train, ferry or shift timetable into an Excel sheet on your iPhone, with times like 14:30 kept exactly as printed.

Office, finance and admin

• PDF to Excel on iPhoneTurn the tables in a PDF, such as a bank statement or invoice, into an Excel or CSV file on your iPhone. The PDF is read on the device, never uploaded.
• Photo to Excel on iPhone: 5 ways comparedExcel's Data from Picture, Live Text, ChatGPT, converter apps or QuickScan: which turns a photo of a table into Excel cells, where it's read, what it costs.
• Invoice line items to ExcelTurn the line items of an invoice, on paper or as a PDF, into Excel or CSV rows on your iPhone, without uploading it, and check the totals.
• Bank statement (PDF or paper) to ExcelConvert a PDF or printed bank statement into Excel or CSV on your iPhone. It's read on the device, never uploaded. Steps, checks and limits.
• Photo of a table into NumbersLive Text copies the words in a photo, not the rows and columns. How to get a photographed table into Numbers as real cells, on your iPhone.
• Screenshot of a table to ExcelTurn a screenshot of a table from a web page, a PDF or a spreadsheet into an Excel or CSV file on your iPhone. Nothing is uploaded.
• CSV or Excel: which to exportCSV or .xlsx for a scanned table? Which keeps codes, dates, decimals and pages intact, and which opens best in Excel, Numbers and Google Sheets.

Not sure where to start?

If the table is on a screen, take a screenshot — it reads better than any photo (screenshot of a table to Excel). If you're choosing between file types, read CSV or Excel: which to export. And if the spreadsheet looks wrong after you open it, the troubleshooting guides cover the usual causes.